Associate General Manager-Planning -

JOB PURPOSE

The Head – Planning is responsible for comprehensive project planning, design coordination, execution monitoring, and stakeholder interface across infrastructure development works. The position focuses on strategic planning, seamless coordination, and disciplined project delivery. The role involves preparing mobilization schedules, finalizing WBS structures, and tracking project progress using tools like Primavera and MS Project. It includes resolving inter-disciplinary conflicts, and monitoring execution against DPRs, WPRs, and MPRs. The role also supports interface management, drives value engineering during execution, and ensures readiness for project handover and operational transition.

ORGANISATION CHART

Head-Planning --> CEO

Responsibilities

KEY ACCOUNTABILITIES

Key Performance Indicators (KPIs)

Project Planning & Scheduling

Develop mobilization schedules for manpower, plant, and materials at project inception and on a rolling monthly basis.Finalize package programs, work breakdown structures (WBS), activity weightages, and project “S” curves.Use tools like Primavera and MS Project to create and track engineering, procurement, and construction schedules.Monitor the master schedule, highlighting variances, delays, and critical path impacts.Sequence the airside/landside works, enabling infrastructure, and systems integration activities to minimize rework or delays.Schedule AdherenceTimeliness of Rolling Mobilization Plans

Risk Mitigation & Change Control

Maintain a live risk register with schedule-related risks, dependencies, constraints, and mitigation strategies.Lead planning contingency exercises for events such as monsoons, strikes, regulatory delays, or material shortages.Facilitate delay analysis and forensic scheduling in the event of disputes or claims.Highlight “early warning” indicators, emerging delays, and recovery options for leadership intervention.Establish formal protocols for baseline change management, EOT (extension of time) claims, and schedule realignment approvals.Track and manage all change requests impacting project timelines and update the master plan in a controlled and auditable manner.Adherence to time & design standardsAdherence to contingency plansChange Protocol adherenceAdherence to Draft Drawing’s, BOQ & Specifications

Project Execution Monitoring & Governance

Review progress of civil, MEP, and IT works, aligning with DPRs, WPRs, and MPRs.Monitor contractor recovery schedules, NFAs, and budget linkage.Validate monthly running bills and progress reports.Generate dashboards with SPI/CPI and variance reports for projects.Implement automated tracking systems using project control tools (e.g., Primavera, Power BI, SAP).Conduct weekly reviews with execution heads to monitor milestones, identify slippages, and adjust look-ahead plans.Align project milestones with financial disbursement schedules and board governance checkpoints.Zero/Minimal ConflictsZero non-compliance on all statutory parametersTime AdherenceProject progress reports

Interface & Cross-functional Coordination

Provide technical input to procurement teams for tender packages, BOQs, and vendor evaluations.Coordinate with contractors, internal teams, and agencies to resolve interface conflicts.Identify and resolve interface gaps or sequencing risks early through structured meetings and planning workshops.Just In/on-time ProcurementStakeholder satisfaction rate

Responsibilities

KEY ACCOUNTABILITIES - Additional Details

Key Performance Indicators (KPIs)

Handover & Transition Support

Monitor the preparation of documentation for handover and facilitate trial/live operations.Monitor closure of snags and support transition to operational readiness.Coordinate with contracts teams for closure of project-related packages.Snag list and rectification reportTimely closure of Contracts

Team Development and Management

Conduct periodic evaluations, identify training needs, facilitate skill development programs, and enhance team competencies.Address team concerns, provide guidance, and create opportunities for professional growth.Foster a culture of collaboration, accountability, and continuous improvement.Attrition ratesEmployee Engagement scores

EXTERNAL INTERACTIONS

Various stake holders of the projects to understand their Project & Operational requirements from an execution perspective.Client, external consultants, Vendors / contractors for smooth execution of the projectsNAC and fire Authorities for regulation related activity

INTERNAL INTERACTIONS

User departments for efficient coordination of worksIndividual team members, Senior Management, and other cross functional team members

FINANCIAL DIMENSIONS

CAPEX 5000 Cr

OTHER DIMENSIONS

To handle team of 4-5 engineers

EDUCATION QUALIFICATIONS

Bachelors/ master’s degree in civil engineeringCertification in project management from NICMAR is preferred

RELEVANT EXPERIENCE

18-20 years of experience in Complex Steel/Concrete Structures, FaÃade & Specialized Roofing Systems with min. 5 Years of Airport experience preferableShould have executed & integrated complex buildings such as Malls, Hotels, Hospitals, and other mid- large size infra projects & public utility buildings

COMPETENCIES

Capability Building Strategic Orientation Social Awareness Entrepreneurship Execution & Results Teamwork & Interpersonal influence Problem Solving & Analytical Thinking Planning & Decision Making Personal Effectiveness Stakeholder Focus Networking Project Planning and Scheduling (Proficient) Budgeting and Cost Estimation (Proficient) Regulatory Compliance and Management (Proficient) Contract Management (Proficient) Project Control (Proficient) Project Monitoring and Reporting (Proficient) Risk Management (Proficient)