Accounts Payable Specialist
Rusk Media · Mumbai
- Experience2–5 yrs
- SalaryDisclosed
- Work modeonsite
- Posted1 Oct 2026
About Rusk Media
Rusk Media is hiring in Mumbai in media advertising. This role looks for around 2+ years of experience.
Skills
- Accounts Payable
- Invoice Processing
- Payment Coordination
- Microsoft Excel
- Google Sheets
- Finance and Accounting Systems
- Tax Compliance
- Vendor Reconciliation
The role
An accounts payable specialist at a media and advertising company processes vendor invoices and coordinates payments across US and India operations, applying accounts payable and tax compliance. The role also uses Microsoft Excel and finance and accounting systems to reconcile payables and resolve invoice discrepancies.
Full job description
Accounts Payable & Finance Operations Executive / AssociateLocation: MumbaiFunction: FinanceExperience: 2–5 yearsEmployment Type: Full-time, On-siteGeographic Scope: US & India, with primary focus on US operationsBudget: ₹5–10 LPA, depending on experience and internal parity
About the Role
We are looking for an Accounts Payable/Finance Operations professional to manage key payable and invoicing activities across our US and India operations, with a primary focus on the US.
The role will involve managing invoices, coordinating approvals and payments, tracking outstanding payables, and working closely with internal teams, vendors, consultants and other stakeholders to ensure timely and accurate payments.
Key Responsibilities
-US & India PayablesManage the end-to-end accounts payable and invoicing process for US and India operations.Receive, review and verify invoices from vendors, service providers, consultants and contractual employees.Ensure invoices are supported by appropriate approvals, documentation and commercial terms before processing.Coordinate with internal stakeholders to obtain approvals and ensure timely payments.Maintain accurate trackers for invoices, outstanding payments, due dates and payment status.Follow up with relevant stakeholders on pending invoices, approvals and payment-related queries.Identify and resolve discrepancies between invoices, contracts and agreed commercial terms.
-Reconciliation & ReportingSupport vendor and payable reconciliations for US and India operations.Track outstanding payables and provide regular updates to the Finance team.Assist with month-end payable activities and ensure records are complete and accurate.
-Stakeholder CoordinationCoordinate with Finance, HR, Procurement and business teams on payment-related requirements.Manage payment-related queries from vendors, consultants and other external stakeholders.Ensure timely closure of pending payment and invoice issues.
Requirements2–5 years of experience in Accounts Payable, Finance Operations or Accounting.Hands-on experience with invoice processing, accounts payable and payment coordination.Experience managing invoices/payments for vendors, consultants, service providers and contractual employees.Strong follow-up and stakeholder management skills.Good working knowledge of Excel/Google Sheets and finance/accounting systems.Strong attention to detail and ability to manage multiple payment timelines.Good written and verbal communication skills.Mandatory: Understanding of basic tax, compliance and documentation requirements for India and US payments.Ability to coordinate effectively with stakeholders across different time zones.
PreferredExperience supporting US-based entities, vendors or contractors.Prior exposure to US accounts payable or US finance operations.Experience working in a fast-paced, high-growth organisation.Strong ownership of invoice-to-payment processes and ability to proactively follow up on pending items.