HR Associate, Engagement, Communications & Learning

Job

Description

1.     Employee Engagement & Events

•               Contribute

ideas and support the development of innovative and inclusive engagement

initiatives that enhance the employee experience.

•               Plan,

coordinate and execute employee engagement activities, celebrations and events.

•               Develop

event concepts, proposals, budgets and execution plans for management review

and approval.

•               Create

presentations, engagement updates and dashboards for leadership reviews.

•               Draft

and circulate employee communications, including event invitations, teasers,

announcements and other engagement collaterals.

•               Coordinate

with external vendors for quotations, negotiations, bookings and execution.

•               Manage

end-to-end event logistics, including venue, materials, vendors, employee

participation and post-event closure.

•               Anchor

and host employee events, celebrations and engagement programs.

•               Track

participation, feedback and outcomes of engagement activities and maintain

relevant records.

•               Conduct

surveys with employees and internal stakeholders to understand participation

levels, gather feedback and identify opportunities for improvement.

2.     Employee Onboarding

•               Support

and coordinate for the onboarding process for new employees. Maintain

onboarding checklist and proactively follow up on pending activities until

closure as per TAT.

•               Coordinate

and track with relevant internal teams to ensure timely completion of

pre-joining and joining formalities.

•               Initiate

and coordinate IT access and other employee access requirements through the

relevant internal portals.

•               Assist

new employees with applications and requirements relating to meals, transport

and other workplace facilities.

•               Coordinate

with HR, IT, HR Administration and other stakeholders to ensure a smooth

joining experience.

•               Address

routine onboarding queries and escalate exceptions or issues wherever required.

3.     Recruitment Coordination

•               Coordinate

and schedule candidate interviews with hiring managers and interview panels.

•               Manage

interview calendars and ensure interviews are completed within defined

timelines.

•               Follow

up with interviewers for timely assessment and submission of feedback.

•               Assist

the HR Manager to maintain recruitment trackers and monitor candidate movement

across different stages of the hiring process.

•               Coordinate

candidate selection and track the workflow with internal team members till the

appointment letter roll out.

•               Maintain

accurate candidate and interview-related documentation as per valid ID and

Address proofs.

•               Coordinate

with candidates and internal stakeholders to ensure a professional and seamless

candidate experience.

4.     Learning & Development

•               Drive

the organization's learning and development agenda aligned with business and

workforce capability requirements.

•               Own

and manage learning operations, including Learning Management System (LMS)

administration, governance, and learner experience.

•               Implement

annual learning calendars, learning roadmaps, and capability-building

initiatives.

•               Create

and curate engaging learning content, assessments, knowledge resources, and

digital learning experiences.

•               Partner

with business leaders and stakeholders to understand capability requirements

and translate them into measurable learning solutions.

•               Manage

mandatory and regulatory training programs, ensuring compliance and completion

tracking.

•               Evaluate

learning effectiveness through analytics, assessments, feedback, and business

impact measures.

•               Research,

evaluate, and implement external learning solutions, platforms, certifications,

and content providers.

•               Prepare

learning dashboards, reports, and insights to support decision-making and

leadership reviews.

Required

Skills & Competencies

•               Excellent

verbal and written communication skills, with the ability to communicate

confidently with employees, candidates, vendors and leadership.

•               Good

working knowledge of Microsoft Excel and PowerPoint.

•               Ability

to create professional presentations and present information effectively to

management.

•               Strong

planning, coordination and organizational skills.

•               Ability

to independently manage projects and assignments from conceptualization through

execution and closure.

•               Strong

follow-up skills with the ability to manage multiple activities and

stakeholders simultaneously.

•               Ability

to work within defined timelines and deliver assignments with minimal

supervision.

•               Self-starter

with a proactive, hands-on and solution-oriented approach

•               Ability

to address, anchor and engage employee and leadership gatherings.

•               Strong

interpersonal and stakeholder management skills.

•               Good

attention to detail with the ability to maintain accurate trackers and

documentation.

•               Ability

to coordinate and negotiate effectively with external vendors.

•               Ability

to adapt to changing priorities and work in a fast-paced environment.

•               Preferred

/ Added Advantage

•               Experience

with online graphic-design platform for creating employee communication

collaterals, event creatives and presentations.

•               Familiarity

with AI and productivity tools such as Microsoft Copilot or similar platforms.

•               Prior

exposure to employee engagement, event management, onboarding, recruitment

coordination or HR operations.

•               Experience

working in a IT/ITES or shared-services environment.

•               Exposure

to HRMS, recruitment or employee self-service platforms would be an added

advantage.

Requirements

Role

Overview

We

are looking for a proactive, energetic and execution-focused HR Associate to

support and independently manage key activities across Employee Engagement,

Onboarding and Recruitment Coordination.

The

role requires strong communication and stakeholder management skills, with the

ability to interact confidently with employees, leadership, candidates and

external vendors. The ideal candidate should be a self-starter who can take

ownership of assignments, manage multiple priorities and drive activities from

planning through closure within agreed timelines.

Qualification

•               Graduate

in any discipline

•               Valid

experience of 1.5 to 3.5 years

Ideal

Candidate Profile

The

role would suit someone who is energetic, articulate and comfortable being

visible within the organization. The individual should enjoy interacting with

people while also possessing the discipline required to manage trackers,

follow-ups and process-driven HR activities.

The

candidate should be equally comfortable creating an event proposal in

PowerPoint, negotiating with a vendor, anchoring an employee event,

coordinating a new joiner’s onboarding requirements, and following up with a

hiring panel for interview feedback.