GB/G Travel and Expense Management Trainer / Subject Matter Expert (SME)

We are a leading chemical company, with the best teams developing intelligent solutions for our customers, and for a sustainable future.

We connect and develop people with diverse talents all over the world. For you, this means a variety of ways to progress.

Not only your performance but also your personality matter to us, regardless of gender, age, ethnicity, orientation, and background. At BASF, careers develop from opportunities.

BASF Overview

BASF has successfully partnered India’s progress for more than 130 years. As of the end of 2025, BASF had 2,455 employees in India with 8 production sites and 45 offices throughout the country. The Innovation Campus Mumbai and the Coatings Technical Center in Mangalore are both part of BASF’s global technology platform. In 2025, BASF registered sales of approximately €2.2 billion to customers in India. Further information is available on www.basf.com/in

About The Role

We are seeking a highly motivated and experienced Travel and Expense Management Trainer / Subject Matter Expert (SME) to support knowledge transition and capability development within our Travel and Expense Management team. The incumbent will receive process handovers from the sending location, capture and validate process knowledge, and deliver structured classroom, virtual, and on-the-job training to new Hub colleagues at the receiving location. The role requires strong knowledge of travel and expense management, expense auditing, policy compliance, corporate-card administration, employee reimbursement, accounting, and controls, hands-on SAP experience, and excellent communication, facilitation, and presentation skills.

The ideal candidate will serve as the bridge between the sending and receiving locations, ensuring seamless knowledge transfer, robust process documentation, learner readiness, process standardization, and sustainable capability development within the receiving entity.

What's In It For You

Be part of building BASF's new Global Hub in India, a flagship transformation initiativeWork with a globally integrated team spanning Finance and HR functionsCompetitive compensation, benefits, and structured career pathwaysAccess to BASF's world-class learning & development programsInclusive, diverse, and collaborative work cultureHybrid work model (mix of on-site and remote)

Key Responsibilities

Knowledge Transfer & Transition Management

Act as an individual contributor and the primary point of contact for process transition from colleagues at the sending location. Participate in transition sessions, process walkthroughs, knowledge-transfer activities, and process validation discussions. Develop detailed knowledge of the end-to-end travel and expense process, from travel or expense initiation through submission, audit, approval, posting, reimbursement, reconciliation, and reporting. Capture policy and country variations, approval workflows, audit rules, corporate-card dependencies, documentation requirements, exceptions, risks, and escalation paths in process documentation and training materials. Conduct reverse knowledge-transfer sessions, learner assessments, readiness checks, and post-transition support to confirm that receiving-location colleagues can process and support travel and expense activities independently. Ensure a smooth and controlled handover of responsibilities to the receiving team.

Training & Capability Development

Design, develop, and deliver functional training programs covering travel and expense management, expense auditing, policy compliance, corporate-card administration, employee reimbursement, accounting, and controls. Translate business-process and SAP concepts into clear, practical learning content for varied audiences. Conduct classroom, virtual, and on-the-job training for new and existing team members. Prepare and maintain training materials, desktop procedures, user guides, process maps, simulations, and job aids. Assess learner understanding through evaluations, practical exercises, feedback sessions, and knowledge checks. Identify knowledge gaps and provide coaching and post-training support to strengthen team capability.

Stakeholder Management

Collaborate with sending-location colleagues, process owners, business partners, and cross-functional teams to achieve transition and training objectives. Communicate complex process concepts clearly and professionally to diverse audiences. Build effective working relationships across cultures and time zones, with flexibility to coordinate during the transition period.

Minimum Qualifications

Bachelor’s degree in Finance, Accounting, Commerce, Business Administration, Travel Management, or a related disciplineMinimum 8 -10 years of relevant industry experience in travel and expense management, employee expense auditing, corporate-card administration, travel operations, accounts payable, finance operations, or a shared-services environment. Demonstrated subject matter expertise in end-to-end travel and expense processes, including employee travel requests, expense-report submission and audit, policy compliance, receipt and documentation validation, approval workflows, corporate-card administration, employee reimbursement, accounting and clearing, exception management, reporting, controls, and query resolution. Excellent written and verbal communication, presentation, facilitation, interpersonal, and stakeholder-management skills. Experience working in an MNC, captive center, or Global Capability Center (GCC) is preferred.

Technical Skills

Hands-on experience with SAP ERP (ECC and/or S/4HANA) and relevant travel-and-expense solutions, including expense posting, employee reimbursement, corporate-card transactions, accounting, reconciliation, and reporting, with the ability to explain transactions and system activities to end users. Working knowledge of travel requests, expense reports, receipt validation, policy-based auditing, approval workflows, corporate cards, employee reimbursements, accounting and clearing, reconciliations, exception handling, operational reporting, and internal controls. Proficiency in Microsoft Excel, PowerPoint, and relevant reporting or workflow tools.

About BASF

At BASF, we believe that great chemistry starts with great people. We foster a workplace where curiosity is encouraged, diverse perspectives are valued, and every employee is empowered to make a meaningful impact. Our culture is built on trust, collaboration, and a shared commitment to continuous growth - both for the business and for the individuals within it.

At BASF, your development never stands still. Employees have access to structured learning pathways, international exposure, and cross-functional mobility across a truly global organization. We are committed to inclusion and equal opportunity, and we actively invest in the wellbeing, development, and long-term career growth of our people. Whether you are early in your career or bringing deep expertise, BASF offers the scale of a world-leading company with the sense of purpose and community that makes it a place where people genuinely thrive.