Executive Assistant to Chief Executive Officer

Job Summary:

HONO.ai is a premium HR-Tech Solution and range of HR Services for all your requirements. HONO aims to nurture Human Relationships, propel employees’ pursuit of realizing their true potential and embrace the best of talent through a host of innovative technologies. We at HONO are committed to connect people across cultures, traditions, ideas, beliefs and boundaries. Connecting across multi-channels, platforms and systems.

The Executive Assistant is responsible for providing high-level administrative, operational, and strategic support to senior leadership, ensuring efficient management of schedules, communications, meetings, travel arrangements, and business priorities. The role acts as a trusted partner to executives by coordinating cross-functional activities, managing confidential information, tracking key deliverables, and facilitating effective communication between internal and external stakeholders.

The Executive Assistant plays a critical role in enhancing executive productivity by proactively managing calendars, preparing reports and presentations, organizing meetings, handling correspondence, and ensuring timely follow-up on action items. The position requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:

Calendar Management

Manage and updatedaily, weekly, and monthly schedulesCoordinate internal and external meetings(including with clients)Resolve scheduling conflicts and prioritize effectivelyEnsure meeting readiness (agendas, reminders, materials)Optimize time with focus blocksand buffer periodsMaintain confidentiality of sensitive schedules

Travel Management

Plan end-to-end travelitineraries (domestic & international)Book flights, hotels,and transportation as per companypolicyNegotiate rates and ensure cost-effective bookingsManage travel documentation (visas, insurance, boardingpasses)Provide real-time travel support during tripsCoordinatewith vendors, agencies, and internal stakeholdersEnsure compliance with travel policiesand manage expenses

Administrative Responsibilities

Oversee day-to-day officeoperations for leadershipManage communication (emails,calls, correspondence)Maintain and organizedocumentation (OneDrive & physical)Coordinatemeetings, events, and conferencesSupport client/visitor interactions and logisticsAssist in financial tracking, vendor coordination, and procurementProvide HR support (interviews, employee data, engagement activities)