Purchase Supervisor

The Radisson Blu Hotel, New Delhi Paschim Vihar is a 5-star upscale property on Outer Ring Road in West Delhi. It features 178 rooms and suites, four dining options, a large fitness center, an outdoor pool, a spa, and versatile event spaces

Job Description

Key Responsibilities

andle day-to-day purchasing activities as per the requirements of various hotel departments. Receive and review purchase requisitions from different departments and ensure timely procurement. Source products from approved vendors and obtain competitive quotations whenever required. Coordinate with suppliers regarding prices, availability, quality, delivery schedules, and payment terms. Prepare and process Purchase Orders (POs) in accordance with hotel procedures. Ensure all purchases are made from approved and authorized vendors. Follow up on pending orders and ensure timely delivery of materials. Coordinate with Stores, Receiving, Accounts, and user departments for smooth procurement and receiving processes. Verify purchase specifications, quantities, rates, and quality of materials before finalizing orders. Assist in maintaining updated vendor records, quotations, price lists, and purchase-related documentation. Monitor market prices and identify opportunities for cost savings and better purchasing terms. Support vendor negotiations while maintaining quality and service standards. Ensure proper documentation and filing of purchase orders, quotations, invoices, and related records. Coordinate with the receiving and stores teams to resolve discrepancies in quantity, quality, or specifications. Assist in monitoring inventory levels and avoid unnecessary overstocking or shortages. Ensure compliance with hotel procurement policies, financial controls, and audit requirements. Maintain confidentiality and professionalism while dealing with vendors and internal departments. Prepare regular purchase reports and provide relevant information to the Purchase Manager. Assist the Purchase Manager in vendor evaluation, rate comparisons, and annual contract negotiations. Perform any other procurement-related duties assigned by the Purchase Manager or management.

Qualifications

Bachelor's degree/Diploma in Hotel Management, Supply Chain Management, Procurement, Commerce, or a related field. Relevant experience in hotel purchasing/procurement, preferably in a reputed hotel or hospitality organization. Experience with hotel procurement systems/ERP and inventory management systems will be an advantage.

Additional Information

Graduate/Diploma in Hotel Management, Supply Chain Management, Procurement, or a related field. 2–4 years of relevant experience in hotel purchasing/procurement, preferably in a reputed hotel. Previous experience in a supervisory purchasing role will be an advantage. Knowledge of local vendors and market rates is preferred.