Assistant Manager - Purchase

The Radisson Blu Hotel, New Delhi Paschim Vihar is a 5-star upscale property on Outer Ring Road in West Delhi. It features 178 rooms and suites, four dining options, a large fitness center, an outdoor pool, a spa, and versatile event spaces

Job Description

Key Responsibilities

Manage day-to-day purchasing activities for all hotel departments. Receive and review purchase requisitions from various departments and ensure timely procurement. Source and evaluate suppliers based on quality, price, service, delivery, and reliability. Obtain quotations, negotiate prices, payment terms, delivery schedules, and other commercial conditions. Prepare and process Purchase Orders (POs) in accordance with approved procedures. Maintain strong relationships with existing vendors and develop new reliable suppliers. Coordinate with Stores, Finance, F&B, Kitchen, Engineering, Housekeeping, and other departments regarding procurement requirements. Ensure purchased materials meet the required specifications and quality standards. Monitor pending orders and follow up with suppliers to ensure timely delivery. Compare market prices periodically and identify opportunities for cost savings. Ensure all purchases are made within approved budgets and authorization limits. Verify supplier invoices, purchase orders, receiving records, and supporting documents before forwarding them to Finance. Maintain accurate records of quotations, vendor details, purchase orders, and procurement documentation. Assist in vendor registration, evaluation, and periodic performance reviews. Support the Purchase Manager in annual contracts, rate negotiations, and procurement agreements. Monitor inventory levels of regularly used items and coordinate with Stores to avoid shortages or excessive stock. Ensure compliance with hotel procurement policies, SOPs, audit requirements, and applicable statutory guidelines. Assist during internal and external audits by providing required procurement documents and records. Identify alternative products or suppliers where appropriate to improve efficiency and reduce costs. Handle urgent procurement requirements while ensuring proper authorization and documentation. Support the Purchase Manager in preparing procurement reports, cost analysis, and vendor comparisons. Guide and supervise purchase coordinators/executives, where applicable.

Qualifications

Bachelor's degree/Diploma in Hotel Management, Supply Chain Management, Procurement, Commerce, or a related field. Relevant experience in hotel purchasing/procurement, preferably in a reputed hotel or hospitality organization. Experience with hotel procurement systems/ERP and inventory management systems will be an advantage.

Additional Information

Minimum 5-6 years' experience in a Finance, Revenue Audit, Income Audit, Night Audit, or Accounts Receivable role, preferably within the hospitality industry. Experience using hotel Property Management Systems and Point-of-Sale systems, with knowledge on Opera being critical. Experience reconciling daily revenue, investigating variances, and preparing audit documentation. Sound understanding of accounting principles and internal control procedures. Knowledge of hotel revenue cycles, including Rooms, Food & Beverage, and other operating revenues. Understanding of cash handling, credit card reconciliation, rebates, discounts, and revenue recognition. Strong numerical, analytical, and reconciliation skills with excellent attention to detail. Proficiency in Microsoft Excel and other Microsoft Office applications. Ability to identify discrepancies, investigate issues, and recommend corrective actions. Effective written and verbal communication skills. Strong organisational and time management skills with the ability to meet daily reporting deadlines. Ability to maintain confidentiality and exercise sound professional judgement. High level of integrity, accuracy, and accountability. Ability to work independently with minimal supervision. Strong interpersonal skills and ability to work collaboratively with operational departments. Flexible and adaptable to changing operational requirements. Commitment to delivering high standards of service and compliance.