Logistics & Inventory Coordinator

Job Description

Who Youll Work With:

The Logistics & Inventory Coordinator will be based in Aristas Bengaluru office and report to the Global Logistics team.

The coordinator will manage day-to-day shipping, receiving, and inventory operations for the Bengaluru location while providing centralised shipping and documentation support for Pune and Chennai through close coordination with designated site contacts.

This is a hands-on operational role for someone who enjoys learning, solving day-to-day operational challenges, and ensuring every shipment and inventory movement is accurately completed from initiation through system and document closure.

The role works closely with Facilities, Finance, Procurement, Global Trade Compliance and other business functions. The coordinator will also serve as the operational contact for Customs House Agents (CHA), SEZ service providers, courier companies, freight forwarders and transport providers.

What You ll Do

Shipping & Logistics Coordination

Execute day-to-day shipping and receiving activities for the Bengaluru location.

Provide centralised shipping coordination and documentation support for Pune and Chennai.

Arrange shipment pickups, courier bookings, freight movements and deliveries using approved logistics service providers.

Support receiving, inspection, storage, internal delivery and dispatch activities with local stakeholders.

Work with designated Pune and Chennai contacts to confirm receipt, quantities, serial numbers, asset handover and dispatch activities.

Track shipments from pickup through final delivery, ensuring receiving confirmations, proof of delivery and supporting documentation are completed before operational closure.

Support domestic movements between Arista locations, suppliers, contract manufacturers, repair vendors and other approved third-party service providers.

Support return-to-vendor, repair, replacement, temporary removal and equipment return activities.

Escalate shipment delays, missing documentation and operational issues promptly to the appropriate stakeholders.

Inventory & System Management

Perform timely and accurate inventory transactions for hardware received, transferred, dispatched, returned or relocated.

Create and maintain inventory transactions in NetSuite and other designated logistics, inventory or asset management systems.

Maintain accurate inventory records, including item numbers, serial numbers, asset tags, custodians and movement status.

Ensure system records accurately reflect all physical hardware movements.

Reconcile shipment documentation, inventory records and system transactions, investigating and resolving discrepancies promptly.

Conduct or support cycle counts and inventory verification activities.

Coordinate with Pune and Chennai contacts to validate inventory records and movement status.

Support hardware deployments, transfers, recoveries, refresh activities, and end-of-life equipment movements.

Cross-Functional Collaboration

Work closely with Engineering and Facilities teams to support hardware receiving, storage, deployment and movement activities.

Coordinate with Finance on inventory reconciliation, asset records, supporting documentation and audit requirements.

Support Procurement on supplier documentation and inbound deliveries.

Collaborate with IT regarding asset assignment, deployment and recovery activities.

Support Global Trade Compliance with import, export, customs, SEZ and regulatory documentation requirements.

Maintain professional communication with internal stakeholders and external logistics partners.

Take ownership of assigned activities by following each shipment and inventory transaction through to complete operational, documentary and system closure while following established processes and reporting lines. Qualifications

The ideal candidate will:

Demonstrate a strong sense of ownership and accountability.

Enjoy hands-on operational work and take pride in delivering accurate results.

Be willing to learn, accept feedback and continuously develop new skills.

Adapt well to changing priorities and operational requirements.

Maintain high levels of accuracy, organisation and attention to detail.

Handle confidential company information responsibly and professionally.

Communicate clearly, collaborate effectively and escalate issues when appropriate.

Respect established processes and governance while contributing ideas for continuous improvement.

What Success Looks Like

The successful candidate will:

Build a solid understanding of Aristas logistics, inventory and operational processes through structured training and mentoring.

Execute shipping, inventory and system transactions accurately and consistently.

Ensure physical hardware movements, shipment documentation and system records remain fully aligned.

Maintain complete, organised and audit-ready records supporting Finance, Global Trade Compliance and SEZ requirements.

Resolve shipment and inventory issues promptly while keeping stakeholders informed.

Work effectively with internal stakeholders and external partners to support operational objectives.

Demonstrate ownership by following every shipment and inventory movement through to successful completion.

Continuously improve knowledge, operational effectiveness and attention to detail.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.