Executive Assistant to CBO

Designation: Executive Assistant to the Chief Business Officer (CBO) Office Location: Bellandur, Bangalore (4 days WFO mandatory)

Position Description: The Executive Assistant to the CBO provides high-level administrative, coordination, and communication support to the Chief Business Officer, enabling effective management of the CBO's calendar, correspondence, meetings, and cross-functional initiatives. The role acts as a key liaison between the CBO's office and internal/external stakeholders, ensuring smooth day-to-day operations and confidentiality of sensitive business information.

Primary Responsibilities

Manage the CBO's calendar, appointments, and travel arrangementsScreen and prioritize incoming calls, emails, and correspondencePrepare, proofread, and format presentations, reports, and business documentsCoordinate and organize internal and external meetings, including agenda preparation and minutesTrack action items arising from meetings and follow up on deliverablesLiaise with other departments and business units on behalf of the CBOHandle confidential and sensitive information with discretionManage expense reports, invoices, and budget tracking for the CBO's officeOrganize business events, offsites, and stakeholder visits

Additional Responsibilities

Support special projects and strategic initiatives as assigned by the CBOCoordinate with the executive assistants of other C-suite offices for cross-functional alignmentMaintain filing systems (physical and digital) for the CBO's officeAssist in onboarding of new team members within the CBO's office/team

Reporting Team

Reporting Designation: Chief Business Officer (CBO)Reporting Department: Office of the CBO / Business Leadership

Educational Qualifications Preferred

Category: Full-timeField Specialization: Business Administration / Management / Commerce

Required Work Experience

Industry: Any (Corporate/Professional Services preferred)Role: Executive Assistant / Personal Assistant / Secretary to senior leadershipYears of Experience: 5–8 years, with at least 2 years supporting C-suite or senior leadership

Key Performance Indicators

Timeliness and accuracy in calendar and meeting managementTurnaround time on document preparation and correspondenceStakeholder satisfaction (internal/external feedback)Confidentiality compliance with zero breachesEfficiency in coordination of cross-functional initiatives

Required Competencies

Discretion and confidentialityStakeholder managementMulti-tasking and prioritizationAttention to detailProfessional communication and etiquette

Required Knowledge

Business processes and organizational structureCorporate communication protocolsBasic understanding of the industry/business domainOffice management systems and tools

Required Skills

Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook)Excellent written and verbal communicationStrong organizational and time-management skillsMinute-taking and report draftingProblem-solving and proactive coordination

Required Abilities

Physical: Ability to work extended hours when required; sit for long periods at a workstationOther: Ability to handle high-pressure situations, multitask effectively, and maintain composure with senior stakeholders

Work Environment Details: Office-based role, standard corporate environment, may require flexibility for early/late hours based on CBO's schedule

Specific Requirements

Travel: Occasional (as required for offsites/business meetings)Vehicle: Not mandatoryWork Permit: Valid work authorization for the country of employment

Other Details

Pay Rate: As per company grade/band for senior support rolesContract Types: Full-time, PermanentTime Constraints: Standard business hours with flexibility as neededCompliance Related: Adherence to company confidentiality and data protection policiesUnion Affiliation: Not applicable