Administrative Assistant III

We Are Teva

We’re Teva, a leading innovative biopharmaceutical company, enabled by a world-class generics business. Whether it’s innovating in the fields of neuroscience and immunology or delivering high-quality medicine worldwide, we’re dedicated to addressing patients’ needs now and in the future. Here, you will be part of a high-performing, inclusive culture that values fresh thinking and collaboration. You'll have the room to grow, the flexibility to balance life with work, and the opportunity to better health worldwide, together.

The Opportunity

The Executive Assistant will provide high-quality administrative, coordination, and operational support to the R&D India leadership team and designated senior global leaders. The role is critical in enabling seamless calendar management, meeting coordination, stakeholder engagement, documentation, travel support, and administrative operations across internal and external stakeholders.

How You’ll Spend Your Day

Executive Support and Calendar Management.

Manage calendars for senior leaders, including scheduling, prioritization, time-zone coordination, and meeting logistics.

Coordinate domestic and international travel, accommodation, itineraries, and expense submissions.

Prepare leaders for meetings by collating documents, background materials,agendas, and pre-read materials.

Meeting Coordination and Follow-up

Plan and coordinate leadership meetings, cross-functional reviews, workshops,town halls, and ad hoc discussions.

Prepare agendas, record minutes, track action items, and follow up on deadlines.

Coordinate meeting rooms, virtual links, attendee communication, and logistics.

R&D India Administrative Operations

Provide administrative support for the R&D India unit to ensure smooth day-to-day operations.

Coordinate with Facilities, Security, IT, HR, Finance, Procurement, and other internal functions.Support R&D portal updates and other internal communication or documentation activities.

Maintain organized records, files, trackers, and documentation with accuracy and confidentiality.

External Partner and Stakeholder Support

Support communication and scheduling with candidates, vendors, academic partners, and external stakeholders.

Provide logistical support for partner meetings, site visits, offsite meetings, and external engagements.

Draft routine correspondence and manage meeting requests professionally.

R&D Academy and Internal Programs

Support R&D Academy administrative activities, including scheduling, participant coordination, faculty communication, logistics, attendance tracking, and documentation.

Assist in organizing internal events, team sessions, workshops, and engagement activities.

Systems and Process Support

Use internal systems for workflows related to purchase orders, contracts, expense reporting, financial tracking, and stakeholder documentation.

Identify opportunities to improve administrative processes, consistency, and

efficiency.

Your Qualification And Experience

Minimum 5 years of experience supporting senior leaders in a multinational organization, preferably in pharmaceuticals, healthcare, R&D, business operations,corporate affairs, or external-facing functions.Strong proficiency in Microsoft Office Suite, Outlook, Teams, SharePoint, and enterprise collaboration tools.Excellent calendar management, meeting coordination, documentation, and followup skills.Strong written and verbal communication skills with professional presence.Ability to manage multiple priorities independently in a dynamic environment.High level of discretion and ability to handle confidential information.Basic understanding of R&D functions in the pharmaceutical industry preferred.Bachelor’s or Master’s degree preferred, ideally in life sciences, business administration, or a related discipline. Equivalent experience may also be considered.

How We’ll Take Care Of You

At Teva India, care is at the heart of how we work. From your first day, you’ll be welcomed into a people-first culture built on inclusion, respect, and belonging.

That support extends to you and your loved ones through benefits designed for real life. These include comprehensive medical insurance, OPD coverage, annual health checkups, term life and accident insurance, and confidential emotional wellbeing support through our Optum Employee Assistance Program. You’ll also enjoy healthy meals at work, holistic wellbeing initiatives, and volunteering programs that help you give back to the community.

Your growth matters too. You’ll have opportunities to build future-ready skills, collaborate on projects with global teams, explore internal career opportunities, and learn through programs such as our AI-enabled Teva Twist program, R&D Academy, continuing education, and mentorship.

Join our vibrant workplace, where we celebrate milestones, festivals, achievements, and community impact together.

Teva’s Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws. We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.