Admin Lead

Kapiva · Bengaluru

  • Experience3–5 yrs
  • SalaryNot disclosed
  • Work modeonsite
  • Levelmid
  • Posted17 Sept 2026
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About Kapiva

Kapiva is hiring in Bengaluru in consumer goods. This role looks for around 3+ years of experience.

Skills

  • Administration
  • Facilities Management
  • Vendor Management
  • Office Management
  • Inventory & Asset Management
  • Procurement
  • Microsoft Excel
  • Google Sheets
  • Compliance & Safety

The role

An administration and facilities lead at a wellness products company manages office administration, facilities management, and vendor management across workplaces, while coordinating inventory and asset management and maintaining operational records.

Full job description

Admin Lead

Location: Bangalore | Experience: 3–5 Years | Function: Administration & Facilities | Work Mode: On-site

About KapivaKapiva is a modern wellness brand building accessible, high-quality Ayurveda and wellness solutions for today’s consumers. We’re looking for a hands-on Admin Lead to manage the day-to-day administration and facilities across our Corporate Office, Clinics, and R&D Office in Bangalore.

Role OverviewThe Admin Lead will own office administration, facilities, vendor management, inventory, documentation, and employee support across multiple locations, ensuring smooth, safe, and efficient operations.

Key ResponsibilitiesOffice & Facilities: Manage day-to-day operations across corporate, clinic, and R&D locations, including housekeeping, security, pantry, utilities, maintenance, seating, access, and workplace requirements. Conduct regular site checks and proactively resolve issues.Vendor & Procurement Management: Manage vendors and service providers for maintenance, housekeeping, security, pest control, stationery, pantry, courier, and other services; coordinate quotations, onboarding, contracts/AMCs, renewals, invoices, and timely service delivery.Inventory & Asset Management: Maintain accurate records of assets, equipment, stationery, and consumables; monitor stock, manage procurement, maintain asset registers, and conduct periodic verification.MIS & Documentation: Maintain organised Excel/Google Sheets and trackers for expenses, vendors, inventory, assets, maintenance, and other administrative data. Manage invoices, quotations, contracts, budgets, and regular MIS reports.Employee & Business Support: Support employee onboarding, office events, meetings, travel, logistics, and day-to-day administrative requirements while addressing workplace-related queries.Compliance & Safety: Coordinate facility-related compliance, safety checks, fire/electrical maintenance, licenses, certificates, and AMC renewals, ensuring documentation is maintained and requirements are completed on time.

What We're Looking For3–5 years of experience in Administration, Facilities, Office Management, or a similar role.Experience managing multiple locations is preferred.Strong communication, coordination, and vendor management skills.Good working knowledge of MS Excel / Google Sheets and ability to maintain structured trackers and MIS.Highly organised, proactive, detail-oriented, and strong on follow-ups.Ability to independently manage multiple priorities and resolve operational issues.Comfortable working in a fast-paced, growing organisation.Willingness to travel between Kapiva locations in Bangalore as required.

Key SkillsAdministration | Facilities Management | Vendor Management | Office Management | Inventory & Asset Management | Procurement | MIS & Reporting | MS Excel | Google Sheets | Compliance & Safety | Stakeholder Management