Executive Assistant

Role

Zeta is looking to hire an Executive Assistant to support our Senior Leadership Team. This is an excellent opportunity for a motivated fresher to build a strong foundation in executive support within a fast-paced, high-growth environment.

Job Location: Bangalore – Diamond District

Responsibilties

Manage and maintain calendars for a minimum of two senior leaders, including scheduling and coordinating internal and external meetings across multiple time zones.

Manage end-to-end international and domestic travel for the leadership team, including flights, accommodation, transportation, and visa arrangements.

Process travel and business-related expense claims accurately and within stipulated timelines.

Organize and provide end-to-end support for meetings, conferences, workshops, and events — both internal and client-facing.

Maintain robust follow-up systems to track project timelines and deliverables; keep leaders informed of status updates and key developments.

Liaise with internal and external stakeholders on behalf of the leadership team, ensuring timely communication and follow-through.

Provide administrative support including document management, filing systems, contact database maintenance, spreadsheet creation, and presentation preparation.

Support ad hoc research assignments with a high degree of accuracy and attention to detail.

Extend support to the People Success team and other business functions as required.

Act as a backup to fellow EA team members during absences and or as work demands.

Plan, coordinate, and execute internal meetings, leadership events, social gatherings, and employee engagement initiatives from end to end — including logistics, vendor coordination, and on-ground support.

Maintain strict confidentiality and professionalism in all aspects of the role.

Stay current with office productivity tools, digital workflows, and relevant industry developments.

Working Conditions

Flexibility to work from other Zeta office locations in Bangalore based on leadership schedules

Willingness to support during extended hours, weekends, or public holidays when business needs arise

Skills

Proactive, self-driven, and solutions-oriented with a strong ownership mindset

Excellent written and verbal communication skills in English

Strong organizational skills with the ability to manage multiple priorities simultaneously

High attention to detail and commitment to accuracy

Process-oriented with a demonstrated ability to follow and improve documented workflows

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) — mandatory

Tech-savvy with an aptitude for learning new digital tools quickly

Executive presence and ability to build effective relationships with senior stakeholders

Discretion and sound judgement when handling sensitive or confidential information

Experience and Qualification

Bachelor's degree in any discipline (Master's degree preferred)

Freshers are welcome — prior internship or project experience in an administrative or coordination role is an advantage

Strong logical reasoning and analytical thinking ability

Collaborative team player who can also work independently when required